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TFCM & ASSOCIATES

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Privacy Policy

PRIVACY POLICY

Effective April 18, 2018

Last updated November 03, 2025

Governance and Policy

Effective Date: April, 2018
Last Updated: October, 2025

🔒 Governance and Policy

At TFCM, governance is not an afterthought — it's built into the foundation of everything we do. Our commitment to transparency, compliance, and operational integrity ensures that our partners, clients, and internal teams operate within a secure and accountable framework.

Our approach is structured across three core policy domains:

Data Protection & Privacy
Compliance & Recordkeeping
Platform Governance

Each reflects our focus on consistency, oversight, and trust in both client-facing and internal operations.

Data Protection and Privacy

🛡️ Data Protection & Privacy

TFCM takes data privacy seriously. Our controls are designed to protect personal, client, and transactional data at every stage of engagement.

Access controls are enforced across all systems, with user roles and permissions tightly managed.
Data usage is transparent and governed by internal review processes.
Recordkeeping protocols ensure that sensitive data is retained securely and in accordance with applicable laws and standards.
We leverage secure infrastructure partners and encrypted workflows to uphold confidentiality and data protection.

Our privacy posture supports both internal assurance and regulatory compliance expectations.

Compliance and Recordkeeping

Compliance & Recordkeeping

We maintain high standards of operational accountability through well-defined compliance practices and program documentation.

Recordkeeping is continuous, ensuring a full audit trail of project actions, decisions, and client interactions.
Internal oversight mechanisms include process reviews, controls testing, and escalation frameworks.
Our team aligns with industry benchmarks and regulatory expectations to promote a culture of transparency.
Regulatory readiness is embedded into our governance model, enabling efficient responses to audits or compliance reviews.

These measures ensure our services remain credible, consistent, and reviewable over time.

Platform Governance

Effective Date: April, 2018
Last Updated: October, 2025

💻 Platform Governance

Our work is supported by a robust technology platform designed for security, repeatability, and governance-by-design.

Controlled environments ensure consistent delivery across client programs.
Standardized tools and workflows reduce risk and increase accountability.
All user activity within platforms is traceable, auditable, and configured to enforce policy compliance.
The platform supports rapid deployment while maintaining secure operational boundaries, ensuring both flexibility and oversight.

Through automation and intelligent workflows, we ensure governance is integrated into every client engagement — not added on after the fact.

Company Services Policy

📜 Company Services Policy

Effective Date: April, 2018
Last Updated: August 2025

At TFCM, our services are guided by a clear set of principles and standards that ensure consistency, accountability, and excellence across every infrastructure project we manage. This policy defines how we deliver Construction Management (CM) and Project Management (PM) services under contract — reinforcing our value as a trusted partner in the Architecture, Engineering, and Construction (AEC) industry.

Our Value Proposition

We bring clarity to complexity.

Our clients count on us to manage large-scale infrastructure projects with precision, transparency, and professionalism. We integrate seamlessly with owner teams to safeguard budgets, schedules, and quality — from pre-construction through closeout.

🔍 What This Policy Covers

This page outlines our company-wide standards for:

Service Delivery & Accountability
Contractual Integrity
Professional Conduct
Quality Assurance
Regulatory Compliance

⚙️ Service Delivery Framework

All CM/PM services provided by TFCM are performed under a defined contract and include the following commitments:

Scope Alignment: We deliver in strict accordance with each contract’s terms, ensuring clarity in scope, schedule, and deliverables.
Client Focus: We tailor our approach to each client’s needs, ensuring collaboration, responsiveness, and measurable value.
Risk & Safety Management: We proactively manage risk and enforce jobsite safety, aligning with OSHA, local, and client-specific standards.
Prime/Subconsultant Engagement: All partnerships are carefully vetted and managed to meet our quality and safety expectations.
Quality Control: We follow documented QA/QC protocols to ensure all deliverables meet industry standards and project requirements.

Professionalism & Ethics

We conduct ourselves with honesty, fairness, and respect — in the office and in the field.
We protect client confidentiality and data at all times.
We hold all team members to the highest standards of conduct and communication.

🤝 Compliance & Governance

TFCM complies with all applicable laws, regulations, and licensing requirements across the jurisdictions we operate in. We stay current on changes in industry standards, contract law, and public procurement practices to ensure our clients are always protected.

⚖️ Continuous Improvement

We regularly review and update our processes to reflect evolving best practices in project delivery, technology, and risk management — helping our clients stay ahead of challenges and deliver successful outcomes.

📬 Questions or Requests?

Email us below at the Contact Us form.

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